Important things to consider when hiring a training room or meeting venue

Venue hire is not just about finding somewhere with four walls, a table and chairs. There are other essentials that make a room suitable for holding an important board meeting, training event, seminar or networking event. As a provider of training rooms or meeting rooms in Greater Manchester, The Training Brokers know exactly what organisations require when looking for venues to hire. Take a look at our top tips below.

A Wi-Fi connection is essential. If you’re presenting, an internet connection is important for accessing files stored in the cloud or streaming videos online. Organisations should ask early in the booking process whether Wi-Fi is included in the cost of hiring a room.

Check the equipment they have available. Some venues include monitors and projectors; however, these don’t always include the cables and adapters that are required to hook up to your device or laptop. You may also require whiteboards and markers. Have a conversation with the venue before you arrive, to ensure your event runs as smoothly as possible.

Response times. If you sent an enquiry that took weeks to be responded to, it might give you an idea of the level of service you can expect to receive on the day of your meeting. Use this to gauge whether or not this venue will be able to meet your expectations.

Clean and tidy is key. Meetings are much more likely to fulfil their objectives if they’re conducted in a pleasant environment. Bad housekeeping can ruin first impressions, so ask to visit the venue ahead of time, to ensure you’re happy with the space.

Tea and coffee facilities. If you plan to provide refreshments, check with the space first to see what options are available and what is included in the cost of hiring a room. * Does the location suit attendees? We are 3-5 mins from Swinton train station, bus stop and motorway. Facilities have disable access. We can accommodate early arrivals?

Does it have breakout rooms? Some venues may have breakout rooms and you need to find out if this is additional to the room booked or included in the price.

Check whether parking is provided. This should be checked out with the venue before your arrival on the day. At The Training Brokers we have free parking spaces available for visitors using our site; one less thing for your visitors to worry about on the day.

At The Training Brokers in Swinton, Greater Manchester we have a variety of rooms suitable for hire and included in the price is a projector, flipchart, car parking on a first come first served basis. Unlimited Tea and coffee are available for £10 per day on a self-serve self-clean basis. Buffets can be arranged through external providers. Breakout rooms also available at a small price.

We’re a training venue for meetings and presentations and the flexible nature of our meeting rooms means we can accommodate a diverse range of room configurations to suit your event.

To discuss your meeting room needs, contact us today.

esu@thetrainingbrokers.co.uk   0161 465 9844/ 425 2239